administrative assistant, Operations

Job Details Hiring Organization Indeed Post Name administrative assistant, Operations Qualification High School diploma/GED Industry Private Employment Type Full Time Work Hours 8 Hours Salary CAD 18 To CAD 21 Per Hour Job Location Type Work From Home Job Description From the beginning, Starbucks set out to be a different kind of company. One that not only celebrated coffee and the rich tradition, but that also brought a feeling of connection. We are known for developing extraordinary leaders who share this passion and are guided by their service to others. “We are building an enduring company, with mission and values grounded in the human experience” – Kevin Johnson, Starbucks Coffee Company This administrative assistant position contributes to Starbucks' success by providing advanced, dedicated administrative support of a confidential and complex nature to one or more executives within the operations function. Summary of Key Responsibilities Responsibilities and essential job functions include but are not limited to the following: Provides administrative support to one or more executives. Proactively manages executive calendars with attention to accuracy, detail, and allocation of time and resources to promote productivity and successful execution of executive and team goals and objectives. Recognizes the need to reprioritize as appropriate if business initiatives change and acts independently to realign executive priorities Performs general administrative activities including screening and directing incoming phone calls, composing and typing general correspondence including emails, and prioritizing, distributing, and acting on mail Serves as a point of contact for the business unit or department. Answers questions, direct requests to appropriate partners, and works with other partners effectively to exchange information. May organize, host, and facilitate activities such as team and cross-functional meetings, conferences, and department activities Directs and executes complex administrative projects including coordinating, tracking, or analyzing budgets; researching information to respond to questions; updating databases and organizational charts; creating monthly reports or analyses; organizing large volumes of materials. My research background material and collect data for reports, meetings, events, and correspondence Utilizes advanced technical skills to create dynamic charts, tables, graphs, and presentation materials, sometimes containing confidential content, ensuring that the final product has been edited for spelling, grammar, and layout Works with facilities department in planning and organizing team space maintenance and facilities moves Provides support and resources to department hiring managers for new partner setup and immersion activities Organizes and schedules team and department meetings, arrange for live and telepresence audiovisual equipment, set up meeting facilities, and may take meeting minutes Initiates special projects and process improvements based upon observations of department needs. Ensures that the projects achieve the expected results within the specified timeframe and on budget. May direct the work of others Schedules executive domestic and international travel in compliance with existing policies and procedures. Proactively addresses all aspects of the executive's travel such as currency, weather, culture, and locale to ensure the executive's effective use of time and resources to promote productivity Actively engages with executive's direct report team to ensure alignment of priorities and open communication paths. May attend direct report team meetings as requested Advises department in the use of the business unit or department's products and services. Takes initiative to provide training and coaching when appropriate Advises department in awareness of and compliance with company policies and procedures. Takes initiative to provide training and coaching when appropriate Maintains regular and punctual attendance Summary of Experience Progressive administrative experience (3-5 years) Providing support to executive level management - or equivalent (3-5 years) Project management (3-5 years) Fast-paced environment (5-7 years) Experience with Apple and Mac products (1-3 years) Basic Qualifications High School diploma/GED 3-5 (or more) years of experience in a role performing administrative assistant or coordinator job functions 1 or more years (s) of experience in a role providing general administrative support for 1 or more senior-level managers 4 or more years of experience in role managing calendars and email in Microsoft Outlook 3-5 (or more) years of experience supporting projects Interest and availability to work fixed hours in an office environment Required Knowledge, Skills, and Abilities Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities Demonstrates confidence, composure, and professionalism Advanced problem-solving skills Ability to effectively manage multiple projects, meet deadlines, and reprioritize as needed; follows through on commitments Ability to communicate clearly and concisely, both orally and in writing, with attention to detail Ability to interact and communicate effectively at multiple levels of the organization Ability to work independently, as part of a team, and as a peer leader Aptitude for identifying potential for process improvements and leading the change process Ability to deliver consistently high-quality and professional customer service to both internal and external customers Ability to handle confidential and sensitive information Ability to exercise sound judgment and independent decision making Knowledge of general office administration, procedures, and equipment Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities Ability to perform successfully in a fast-paced, dynamic environment

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